Privacy Policy

Who We Are

WEB3CIC is a UK-registered Community Interest Company that helps charities and non-profits access funded onboarding to Web3 fundraising tools. This Privacy Policy explains how we collect, use, and protect personal information when you interact with us — including through our application form, referral form, newsletter, and any follow-up communications.

Information We Collect

From Application Forms•  Organisation name, country of registration, charity/NPO ID
•  Website or public profile link
•  Contact name, email, and role
•  Funding needs and programme goals
•  Any optional comments you provideFrom Referral Forms
•  Referrer’s name, organisation, and email
•  Referred charity name, contact details, and optional contextFrom Verification Stage (only after in-principle approval)
•  Proof of charity/NPO registration
•  Authorised signatory photo ID and proof of address
•  Brand/trademark documentation (if relevant)From Newsletter Opt-in
•  Name and email addressAutomatically Collected
•  Submission date/time, IP address, browser user-agent (for security and anti-spam purposes)

How We Use Your Information

We process your personal information to:•  Assess eligibility for WEB3CIC funding and onboarding
•  Contact you regarding your application or referral
•  Conduct verification and due diligence checks
•  Issue recognition or rewards for referrals
•  Send updates if you opt into our newsletter
•  Improve our services and prevent fraudulent activity

Legal Basis for Processing (UK GDPR)

We process personal data under the following lawful bases:•  Legitimate Interests: assessing applications, responding to enquiries, preventing fraud•  Contractual Necessity: taking steps before entering into an onboarding/funding agreement•  Consent: sending marketing communications (newsletter)•  Legal Obligation: compliance with UK law, AML/KYC requirements where applicable

How We Store and Protect Your Information

•  Data is stored securely in the UK/EU wherever possible
•  Verification documents are encrypted at rest and in transit
•  Access is restricted to authorised personnel only
•  We use secure cloud providers with GDPR-compliant data processing agreements

Data Retention

•  Application and referral data: kept for 24 months from submission, then securely deleted
•  Verification documents: deleted within 90 days of onboarding decision unless required for legal compliance
•  Newsletter subscriber data: kept until you unsubscribe
•  We may retain minimal records to comply with legal obligations or resolve disputes

Sharing Your Information

We do not sell personal data. We may share limited information with:
•  Service providers who process data on our behalf (e.g., email services, hosting, file storage, automation tools)
•  Regulatory bodies if legally required
•  Referral recipients (only the details necessary for an introduction)All service providers are bound by data protection agreements.

Your Rights

Under the UK GDPR, you have the right to:
•  Access your personal data
•  Request correction or deletion
•  Restrict or object to processing
•  Withdraw consent (for marketing) at any time
•  Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact: [email protected]

Cookies & Tracking

Our website may use minimal cookies for functionality and aggregated analytics. You can adjust your browser settings to block cookies, though this may affect functionality.

Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted at [email protected] with a revised effective date.

Contact Us

For any questions or concerns about this Privacy Policy or our data handling practices:
Email: [email protected]
Post: Web3CiC, [Registered Address], United Kingdom

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